4.6a | Data Collection

As a data-driven decision-maker, the coach is expected to assist educators and leaders in securely collecting and analyzing student data.

Data Collection Methods

The biggest data collection project that I embarked on in the DEL Program was the Program Evaluation project for the English Immersion Program in my school. In designing the collection of data, I had to consider what is the most effective way to collect data. In the end, I settled on using focus group sessions and one-on-one interview sessions with parents whose children were enrolled in the English Immersion Program.

Parent Interviews & Teacher Diaries

A series of questions were developed for the focus group interviews to collect data across teaching quality, teacher communication, class activities, curriculum, campus facilities, logistics, and others.

I also employed the use of Teacher Diaries as a way to capture and collect data from the teachers. Teachers were asked to keep a diary about each student and record insights immediately after each lesson. I created a collaborative Google Sheet with a matrix organized by student and teacher. The matrix helped to map and provide a more holistic view of each student’s progress by subject matter.

Interview Design

Before the parent interview took place, I designed a series of interview questions and organized them by categories such as Teaching Quality, Teacher communication, Class Activities, Curriculum & Learning Materials, Campus Facilities, Logistics & Others.

Data Consolidation & Analysis

Since all the data collected were qualitative in nature, more work was required to consolidate the data before they can be analyzed. After collecting all the data from parent interviews and teacher diaries, I proceeded to organize the data by categories. I grouped similar topic responses together and used a color coding method to sort the responses by type.


During the data collection process, some of the main challenges I faced were during the actual live interviews. As some interview subjects proved quieter than others, I had to utilize different interview facilitation methods to get responses from them. On the other hand, there were subjects who tended to talk more than the others, so I had to be very tactful in navigating the conversation to allow for balanced airtime among participants. 


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